My Top 5 Favorite Online Organization Tools

It is hard to imagine what it would be like if everything in our lives was disorganized. In other words, we cannot live, work and study without being organized and disciplined in all our activities. A disordered rhythm of life will only consume our time and energy. Still, if everything is organized and in order, it will improve the efficiency of work and learning and ensure the achievement of work and learning goals. Today's electronic products also have many tools and software that provide organizational systems to help people who need to organize their work-study programs to solve problems and end the work "prep" session in a short period. In this post, I will list 5 of the most useful Organization Tools that I think are used when working online, with a small tool to free your brainpower and put more energy into your work quickly.

1. nTask

nTask is a project management software that manages daily tasks and is used for work team collaboration, planning, and analysis. In addition to being available on your computer, the tool can also be used on your cell phone for tasks to be viewed anywhere, anytime, without delaying work progress. nTask is free to use all the introductory features, which is a great choice for small businesses, and it can add up to 5 people as group members for task distribution and work discussion. nTask is powerful because.

First, it has powerful project management features that streamline project planning, focus on priorities, and bring deliverables to projects such as resource management, financial summaries, and management projects.

Second, fear of not being able to keep an eye on everyone's work progress? nTask has transparent work management features that organize the workflow on a Kanban board, allowing the person in charge of the other boards in the process to keep control of the project's movement and complete work tasks with greater flexibility and efficiency, keeping everyone on the team in focus.

Third, what should you do when things are equally complex at work and in life? nTask has a flexible task management program in which you can keep records for future work plans and family activity plans with the priority of the task, the due date of the plan, and even add related documents or links so that you can see all completed and unfinished tasks from the view at a glance.

Fourth, nTask also has a complete meeting management system that organizes and schedules meetings for all team members, including setting the agenda for meetings, setting regular meetings, and reviewing meeting minutes.

In addition to this, nTask integrates with over 1000 applications through Zapier to get all the tools needed for project success, including Slack, Gmail, Google Drive, and more.

2. HubSpot CRM

HubSpot CRM is a great tool for sales teams. As a simple tool to organize communications and keep your entire team focused on your customers, all for free, HubSpot CRM includes a universal inbox that allows your entire team to view every customer interaction in one place. With the Universal Inbox, your team can view, assign and respond to every conversation from any channel. For salespeople, HubSpot CRM enables the ability to track in real time and analyze sales activity. The entire sales channel can be viewed in real time on a visual dashboard in HubSpot CRM. Detailed reports on sales activity, productivity and individual performance can also be accessed. These insights can then be used to track team performance and identify growth opportunities. It also helps marketers capture more new leads and expand their database. HubSpot CRM will automatically organize, enrich and track each contact. It's safe to say that HubSpot CRM has a full suite of sales productivity tools so you can sell more, but work less. Say goodbye to cluttered spreadsheets and time wasted on menial tasks.

3. ProjectManage

ProjectManage is a mixed-team project and work management software with pages that present all tasks fully and clearly distributed, giving workers a clear picture of their task progress and the time required. projectManage plans and collaborates by working across teams for full visibility and greater productivity. Provide team members and executives with direct access to the data and insights they need to make smart, informed decisions and make team members more productive. At the same time, all invited team members can share updates instantly in the software, allowing the entire team to collaborate from the same place where they manage work. There is no lag time, no wasted effort when priorities change, and the black hole of email is circumvented. In addition, ProjectManager.com has more than 400 integrations, including Google Apps, Salesforce, Slack, Dropbox, and more.

4. Integromat

Integromat is an incredible automation tool for all the small tasks you perform every day and you don't want to waste time performing them over and over again. Connect applications and automate workflows with just a few clicks. Effortlessly move data between applications so you can focus on growing your business. It works 24/7, year-round, and requires no maintenance programs to keep it up and running. For handling simple and complex workflows, workers don't lose efficiency, momentum or composure. From marketing and sales to IT and development, Integromat allows anyone to automate their work and tasks. Its links have been expanded to over 1000 application libraries covering every industry you can think of. It's an invaluable treasure of a tool for workers. Another important feature is its integration with ClickUp, which helps you organize all your activities and save time by not performing all those menial tasks manually.

5. ProofHub

ProofHub was designed to create a common place for all projects and teams to collaborate. ProofHub therefore brings all the tools needed under one roof, making it easier than ever to have ultimate control over teams and projects, enabling team members to complete project deliverables on time. proofHub is easy to understand, has virtually no learning curve, and has no per-user fees. As a project management program, ProofHub includes virtually every feature for teams to plan, collaborate, organize and deliver projects of all sizes on time. Some of its features include.

Gantt: Create a visual plan of how each step of the project will be planned over time, set dependencies, identify obstacles, and meet deadlines ahead of schedule. See how tasks are progressing and where work is being done in all projects.

Calendar: Plan, manage, and visualize your work with a shared team calendar. View events, tasks, and milestones in one place. Set automatic reminders to schedule work appropriately.

Chat: Have quick one-on-one conversations with your team and customers, attach files, use emoticons, and talk faster and smarter. This helps you communicate with your team about important issues related to your project or any other project-related matters.

Kanban Board: Define each phase to see what's important, identify bottlenecks, and take quick action to stay on track. The ability to allow all team members to visualize and edit tasks helps enhance their role in the project and makes them a more confident part of the team. Multiple Timers: These timers help you keep track of all the activities you do, and you can save that information in a spreadsheet to view later.

Choose an Organizational Tools that better fits what you do!

Organizational tools are software developed to improve the daily performance of different professionals. The digital age requires the best online tools, but all of the above organizational tools are only recommendations and you should determine what is best for you based on your work situation, and not everyone necessarily needs an organizational tool. I don't think organizational tools are necessary for you if you are a self-employed contractor, freelancer, or small project manager. Because only large team systems need the support of organizational tools to help the team's internal and work processes work to accomplish each of the company's goals. When you have so many organizational tool options, you can never pick one tool and use it. You should use all of them and figure out correctly which ones work best for you and the way you work. When you find out which applications you like, you should lock those tools for use.

References：

nTask. (2021). Get More Done with nTask. Retrieved from https://www.ntaskmanager.com/

HubSpot CRM. (2022). Free CRM Software With Something for Everyone. Retrieved from https://www.hubspot.com/products/crm

ProjectManage. (2022). Project & Work Management Software for Hybrid Teams. Retrieved from https://www.projectmanager.com/

Integromat. (2022). Achieve more in less time with fewer people. Retrieved from https://www.integromat.com/en#tab:simple

ProofHub. (n.a.). The one place for all your projects and team collaboration. Retrieved from https://www.proofhub.com/